Important Notice to Users

1. This Standard Bidding Document (SBD) has been prepared by the Bureau of Public Procurement for the Procurement of Small Works and Related Services under National Competitive Tendering (NCT) when financed by the National Budget and to enable a Procuring Entity to select the lowest evaluated tender.

 

2. This STD dated ……is in accordance with the Procurement Act, and the policies and procedures of the Regulations for Goods and Works, among others paragraphs 10-12 regarding the eligibility of Tenderers, and has been adapted to the needs of Nigeria from internationally acceptable model formats. The STD when properly completed will provide all the information that a Tenderer needs in order to prepare and submit a Tender. This should provide a sound basis on which the Procuring Entity can fairly, transparently and accurately carry out a Tender evaluation process on the Tenders submitted by the Tenderers.

 

3. For small, lower value works usually no pre-qualification process takes place before the Tender Document is issued. This document may be used for the Open Tendering method and for the Selective Tendering method (“Shopping”), whereby Tenders are invited from a list of pre-selected Tenderers.

 

4. This STD is for lump sum type Contracts priced against an activity schedule, listing the main activities. A Breakdown of Lump Sum Prices showing rates and prices for all items of the Works described in the Schedule of Works, including the delivery of materials to the Site is provided separately to giveprovided separately to provide a basis for processing progress payments to the Contractor

Lump sum contracts are used for buildings, rehabilitation and other forms of construction where the Works are well defined and are unlikely to change in quantity or specification, and where encountering difficult or unforeseen site conditions (for example, hidden foundation problems) is unlikely.

 

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5. The following guidelines apply for the Procuring Entity when using this STD:

(a)        check the relevance of the provisions of the STD against the requirements of the specific Works to be procured;

(b)        tailor the document to the circumstances of the particular Project. The Procuring Entity should only introduce such adjustments in the Sections of the STD which are specifically designed for this purpose: Section 2: the Special Instructions to Tenderers (SIT); Section 4: the Special Conditions of Contract (SCC); Section 6: Schedule of Works, including Specifications, and Section 7: Drawings. Those details not filled by the Procuring Entity are the responsibility of the Tenderer;

(c)        but never change the Instructions to Tenderers;

(c)        provide the specific information needed in the italicized notes inside brackets and boxes. These notes should also specify where the Tenderer should provide information. Footnotes and boxes solely prepared for the use of the Procuring Entity are not part of the final STD to be issued and should be removed from the final version;

(e)        retain the other notes and boxes which specify that they are guidance to the Tenderers.

(d)       indicate the name of the project, the contract number, the name of the Procuring Entity and the date of issue on the cover of the document;

6. The Standard Tender Document for the Procurement of Works has the following contents:

IFT                 Invitation for Tender (IFT): This is a repeat of the IFT which was published in the media and on the website of the Procuring Entity announcing the Tender and providing the essential information to prospective Tenderers to invite them to participate. It is reprinted here for reference purposes only

Section 1         Instructions to Tenderers (ITT): The ITT are standard instructions which guide the Tenderers how to prepare their tenders. Standard instructions mean that they cannot be modified by the Procuring Entity. The ITT are based on the Procurement Law and the Regulations for Goods and Works, from which the procedures for tender submission, opening, evaluation and Contract award have been derived. They clarify the general evaluation criteria for the selection of the lowest evaluated responsive tenderer and describe the basic qualifications of the Tenderer needed for contract execution. This Section cannot be changed under any circumstances.

Section 2         Special Instructions to Tenderers (SIT). In this Section the Procuring Entity supplements or adapts the relevant clauses of the ITT to the specific tender information or project requirements where needed (name of the Procuring Entity, tender submission date, specific evaluation criteria, amount of tender security (if applicable), tender validity period, alternative tenders permitted or not, fixed price contract or contract subject to price adjustment, works completion date, level of performance security and advance payment guarantee (if required) to be provided at contract signature, etc). Modifications to the Instructions to Tenderers cannot change the Law or the Regulations.

Section 3         General Conditions of Contract (GCC). The GCC define the conditions of contract for Works in Nigeria and are also based on the Procurement Law and the Regulations for Goods and Works. Like the ITT, the GCC cannot be modified or adapted by the Procuring Entity except through the Special Conditions of Contract.

Section 4         Special Conditions of Contract (SCC). The SCC supplement or adapt the relevant clauses of the GCC to the specific requirements of the contract (in particular with respect to the starting date, description of the Works, insurance requirements, percentage of advance payment, payment schedule, price adjustment formula, subcontracting provisions, relationship with the supervising engineer, percentage of retention money and/or performance guarantee (security), liquidated damages, bonus and penalty provisions, arbitration rules, etc.).

 

 

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Section 5         Standard Tender and Contract Forms. This Section provides the standard format for the Tender Submission Sheet, (Form W-1), Tenderer Information Sheet (Form W-2) and Tender Security (Form W-3), if required, to be submitted by the Tenderer.

This Section also contains the form of the Notification of Award (Form W-4) and the Contract Agreement (Form W-5) which, when completed, incorporates any corrections or modifications to the accepted Tender relating to amendments permitted by the Instructions to Tenderers, the General Conditions of Contract (GCC), and the Special Conditions of Contract (SCC).

The forms for Performance Security (Form W-6) and Advance Payment Security (Form W-7) (when required) are to be completed by the successful Tenderer after Contract award and these forms must be submitted by the successful Tenderer as a condition of contract signature.

Section 6         Schedule of Works including Specifications: This Section provides the items and estimated quantities of Works and Related Services to be performed, as well as the detailed Technical Specifications that describe the Works to be procured and must be carefully prepared by a Procuring Entity for each object of procurement.

Section 7         Drawings: This Section contains any Drawings that supplement the Schedule of Works including Specifications for the Works and Related Services to be procured.

 

Click for: STANDARD TENDER DOCUMENT FOR THE PROCUREMENT OF SMALL WORKS